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Request for Proposal

Contact Information
* Required Fields
* Organization Name :
* Planner First Name :
* Planner Last Name :
Title :
* Street Address :
* City :
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* Zip/Postal Code :
* Email Address :
* Business Phone Number :
Cell Phone Number :
Best Time to Call :	--Select-- Morning Afternoon Evening
Organization Web Address :
* Date proposal needed by :

Program or Event Overview

Program Name or Purpose:

What type of Program is this?

Incentive/Reward   Business Meeting/Conference   Event   Product Launch   Convention/Trade Show   Other        If other, please describe:

Do you prefer a domestic or international destination?

Do you have a preferred destination in mind?   Yes No If yes, please provide information:

What factors are most important in making your decision? (city, golf, hotel, budget, location, activities, meeting space, events, etc.)

What type of hotel is the group use to or preferred for this program? (i.e. Hyatt, Mariott, Holiday Inn, Four Seasons, Hilton, Ritz, Convention type property, Resort type property)

Who Attends this Program?

Sales Employees   Other Company Employees   Dealers/Distributors   Customers   Other If other :

Are spouses or guests allowed?   Yes No Unsure

Is the program a room share situation with other colleagues?  Yes No Unsure

About how many guests/participants do you expect for this Program?

Less than 50   51 - 100   101 - 250   251 - 500   501 - 1000   1001 or more

Please outline the number of sleeping rooms needed for the program below:

Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 # of double rooms # of single rooms # of suites

What type of assistance are you looking for in the planning process? Please indicate all that apply below.

Site Selection   Hotel Selection   Registration Services   Air Coordination   Marketing, Logo development and Print Material Production   Full Service Logistical Planning and Implementation   Event Production/Planning   Audio Visual Production Services

Estimated Program Budget (per Attendee including meals, meetings/events, hotel, activities, ground transportation, air, etc. if applicable)

$1,1000 - $1,999   $2,000 - $2,999   $3,000 - $3,999   $4,000 - $4,999   $5,000 - $5,999   $6,000 +

Does this Program Budget include the costs of air travel?   Yes No Unsure

Do you have a venue preference (such as cruise ship, golf resort, beach resort, major metropolitan hotel, casino, convention center)?

Would you like your program to include off site activities/events for the guests?   Yes No Unsure Please list any preferences or indicate interest level:

Any other information you would like to include?